Getting Started
How to do Bank Reconciliation?
Bank reconciliation helps you ensure your books match your actual bank statements. You can do this automatically on Refrens, in just 3 steps. There are three simple steps to this: Upload your Bank Statement on Refrens Review uploaded transactions and add them to "Bank Book" Reconcile "Bank Book" transactions against ledger records Let's go through each of these in detail: How to do Bank Reconciliation on Refrens? Step 1: Upload Statement To get startedFeaturedIntroduction to Accounting on Refrens
With accounting, you can create & manage ledger accounts, pass journal entries, record cash/non-cash transactions, generate balance sheet & P&L reports, and more - everything in one place. This article will give you an overview of all the accounting features, who can access them, and how to use them. What are the accounting features? The accounting features consist of - 1. Accounts Simplify your financial management with organized accounts (ledgers). Record all your business transFeaturedHow to reset Document Series and set Financial Year for you business?
1. Reset Document Serial Numbers If you want to reset the document serial numbers, go to Business Settings > Accounting Option > Custom Labels and Fields > Reset Document Serial Numbers: **** This will reset serial numbers for all your future invoices and other accounting documents. ||| Important Note Once you reset the document serial numbers fromFeaturedHow to automatically carry forward the previous year’s closing balances as next year’s opening balances?
As the financial year ends, you will have to carry forward the closing balances of your Assets, Liabilities, and Capital accounts to next year’s opening balances. To do that, just go to Business Settings > Advanced Accounting Options > Sync Opening Balances Across FY > Configure: Then select the next financial year from the dropdown and click **“SyncFeaturedHow to get started with Accounting on Refrens?
To get started, you will first need to enable accounting for your business from Business Settings > Advanced Accounting > Enable Advanced Accounting Just turn the toggle on as highlighted below: You will see the following pop-up modal: Just clickFeaturedWhat to do once your documents are synced successfully?
If all your documents are synced successfully, that means you can start using the advanced accounting features from now! First, let's understand what happens when the documents are synced. After the sync is done successfully, these four things will happen: Refrens will automatically create & sync accounts for all your clients & vendors Refrens will also create & sync accounts for sales tax a/c, purchase tax a/c, Invoice credit a/c, expense debit a/c, etc. Different Vouchers for invoiFeaturedMigrate your data out of Quickbooks to Refrens
In this quick article, go through how to download the relevant data from your QuickBooks portal to migrate to Refrens. In order to migrate out of QuickBooks to Refrens, there are three Primary reports that you need to download as csv. Chart of Accounts Customers Reports Suppliers Reports Downloading Reports To download the Chart of Accounts, navigate to Accounting -> Chart of Accounts in your QuickBooks Sidebar.  report on Refrens gives you a complete picture of your business's financial performance — across income, cost of goods sold, and expenses — broken down by account groups, categories, and individual ledgers. With the multi-period view, you can now compare performance across up to 24 periods side by side, making it easier to spot Trends, Seasonality, and Growth Patterns. To access it, go to Accounting → Profit & Loss from the left sidebar. ${cFeaturedHow to Re-sync Individual Documents in case of Sync Failures in Ledgers/Reports?
When syncing documents to ledger entries or reports, most documents sync automatically without issues. However, in rare cases, a document may fail to sync. If this happens, you can manually re-sync the document by following these steps: Steps to Re-sync a Document Navigate to the "More" Options: In the top-right corner of the document view page, click on the "More" button: ![](https://storage.crisp.chat/users/helpdesk/website/-/a/b/8/8/ab884d8153100800/group-12_iqmbx8.png =800x1FeaturedHow to Create Expense via Bank Reconciliation?
Bank Reconciliation in Refrens lets you record missing expenses directly from unmatched debit transactions — without leaving the reconciliation flow. This ensures your ledger stays in sync with your bank statement and the expense is automatically created and marked as paid. Before You Begin: Before you can create an expense through reconciliation, make sure you have: Uploaded your bank statement under Bank and Payments section → Bank Reconciliation Added theFeatured
Ledger Accounts
How to view and download Ledger Statements?
Ledger statements provide a detailed overview of all transactions, balances, and account activity for a specific period. They allow you to track transactions, reconcile accounts, and prepare financial reports with ease. Additionally, you can share them with clients or vendors to clarify payment histories, resolve disputes, or provide a comprehensive summary of transactions for a given timeframe. Let's see how you can view, download, and share auto-generated ledger statements from RefrFeaturedHow to create/edit accounts and track ledger entries?
Accounts, also referred to as "ledgers” or “ledger accounts”, are the heart of a company's financial record-keeping system. They represent a complete record of all financial transactions over the life of an organization. Each account is periodically totaled and balanced (debits must equal credits) to ensure accuracy and help you prepare financial statements like the balance sheet and income statement. Getting Started With Accounts on Refrens If you are just getting started, you will notice tFeaturedHow to mark ledger accounts as inactive and restore them?
While you can not remove or delete a ledger account you no longer need, you can mark it as "Inactive". This is useful for maintaining clean books of accounts and archiving one-time accounts that may no longer be used. Important Notes: You will not be able to use the inactive accounts for manual voucher entries and linking to payment accounts or other client/vendor accounts. Any automated voucher entries created using invoices or other documents will still continue,FeaturedHow to Add Opening Balances for Existing Client/Vendor Accounts in Refrens
If you have already added your clients or vendors on Refrens and want to record their outstanding balances, you can easily do so by adding an opening balance to their existing account. This ensures that any amount your client owes you, or any amount you owe your vendor, is accurately reflected in Refrens — so your ledgers/statements, outstanding reports, and overall books remain accurate and up to date. Steps to Add Opening Balances ** **Navigate to Left Menu → **AccFeaturedHow to do Bank Reconciliation via PDF?
Bank reconciliation helps you ensure your books match your actual bank statements. You can do this automatically on Refrens by uploading your bank statement as a PDF — no CSV formatting required. There are three simple steps to this: Upload your Bank Statement PDF on Refrens (ensure the statement is no older than 90 days). Review uploaded transactions and add them to "Bank Book" Reconcile "Bank Book" transactions against ledger records Let's go through each of these in detail: SteFew readers
Journal & Voucher Books
How to record journal entries for loan-related transactions? (Business Loans, Employee Loans, Loan Repayment, etc.)
Let's see how you can record journal entries for loan-related transactions on Refrens. Step 1: Create Ledger Account Navigate to Accounting > Chart of Accounts > Create New Account: Once you click on “Create New Account”, a pop-up form will appear:  What are Voucher Books? Voucher Books is just a way to organize similar vouchers in different groups. For example, the "Invoice VoFeaturedWhat are Vouchers, Voucher Books, and Voucher Types?
What are Vouchers? Vouchers are documents that record transactions such as sales, purchases, payments, receipts of money, etc. They act as evidence of a business transaction and are used for accounting and auditing purposes. What are Voucher Books? Voucher Books is just a way to organize similar vouchers in different groups. For example, the "Invoice Voucher Book" consists of all the invoice vouchers. Journal Voucher Book consists of all the journal vouchers, and so on. TypeFeaturedHow to create manual journal entries without syncing documents?
If you are a business looking to simplify & automate your accounting process, Refrens' advanced accounting suite offers the perfect solution. To get started, you will first need to enable advanced accounting for your business from Refrens' Just turn the toggle on as highlighted below: You will see the following popup modal:  Reset Document Number Series At the end of each financial year, it is recommended to reset your document number series. This helps you - Organize your financial records, making it easier to track transactions and maintain accurate acFeaturedHow to record journal entries for Salary, Income, and Expenses on a Department /Branch/ Warehouse/ Store basis?
If you have multiple departments, branches, stores, or warehouses, you may want to record entries for Salary, Income, Expenses, etc, separately for each. You can do that by creating separate Account Groups for each. Let’s say you want to maintain separate entries for each of your departments as detailed below: HR Department Salary ( Account Group) NK Krishna ( Account) Rohit Sharma ( Account) Finance Department Salary ( Account Group)FeaturedHow to Record Journal Entries for Project-wise/Product-wise Income & Expenses?
If you want to maintain journal entries for different products or projects separately, you can do that with the help of Account Groups. Let’s say you are running two different projects - Project A and Project B, and you want to maintain separate income/expense records for each as detailed below: Project A Income Service Sales Product Sales Other Income Project A Expenses Installation Charges Transportation ExpenseFeaturedHow to view journal entries from the document preview page?
When you create an invoice, expense, and other documents, OR record a payment, you can view the automated journal entries against these transactions in real-time. Just scroll down on the document preview page and click on "View Journal" to see the journal entries for that particular document. You can also see the detailed ledger and voucher entries by clicking on "VieFeaturedHow to reverse journal entries?
Reversing entries instead of deleting them helps maintain a clear audit trail in your accounting records. While journal entries cannot be deleted in Refrens, you can easily reverse them if needed. Reversing a Single Journal Entry You can reverse any journal entry directly from either the Voucher Book page or the Voucher Entry page. From the Voucher Book Page: Locate the journal entry you wish to reverse, go to "More" option, and click on the "Create Reverse Entry" optiFeaturedHow to bulk upload bank entries (transactions) along with bank charges?
Bulk uploading bank entries allows you to record multiple bank transactions at once, including transactions with bank charges, saving time and reducing manual errors. Let’s see how you can bulk upload bank entries on Refrens. Firestly, Go to Accounting > Voucher Book > Bulk Upload Vouchers: Once you click on Bulk Upload Vouchers, a pop-up form will appear.  How to reverse: Navigate to the accounting document (Invoice, Payment Receipt, Purchase, ExpFeaturedHow to Duplicate a Manual Journal Entry?
If you frequently pass similar journal entries — such as recurring expenses, monthly provisions, or repeated adjustments — Refrens lets you duplicate an existing voucher entry in one click, saving you the effort of re-entering the same details every time. Note: The duplicate entry feature is available only for manual journal entries (vouchers created without syncing documents). Steps to Duplicate a Journal Entry Step 1 — Go to Voucher Books NFeatured
Account Groups
What are account groups, categories, and types?
To get a complete overview of your business finances, it's important to organize all your data in a defined structure. On Refrens, all your financial data is organized this way - Accounts > Account Groups > Categories > Types All your financial data comes under 5 major types of accounts - Assets, Liabilities, Income, Expenses, and Capital (Equity). Each of these types of accounts is further segmented into different categories. For example, assets can be classified into categoriFeaturedHow to create, edit, and download account groups?
Account groups help you better organize your financial data. If you are just starting out on Refrens. To create an Account Group, Firstly, navigate to Accounting > Account Groups > Create New Account Group. As you see above, a new form will open up. Firstly, Add the name of the "account group" you want to create. Then select the "Type" of thisFeatured