How to Duplicate a Manual Journal Entry?

If you frequently pass similar journal entries — such as recurring expenses, monthly provisions, or repeated adjustments — Refrens lets you duplicate an existing voucher entry in one click, saving you the effort of re-entering the same details every time.

 Note: The duplicate entry feature is available only for manual journal entries (vouchers created without syncing documents).

Steps to Duplicate a Journal Entry

Step 1 — Go to Voucher Books

• Navigate to Accounting → Voucher Books from the left sidebar.
• Click on the Voucher Book that contains the entry you want to duplicate.

Step 2 — Find the Voucher Entry

• Inside the voucher book, locate the specific Voucher Entry you wish to duplicate.
• Against the voucher entry, click on the Duplicate Entry option.
• Refrens will instantly create an exact replica of that entry with all details pre-filled — including ledger accounts, amounts, narration, and any other fields from the original entry.

Step 3 — Review and Save

The duplicated entry opens in edit mode. You can:

• Make changes if needed — update the date, amount, narration, or any other field
• Leave it as-is if the entry is identical to the original

Once done, click either:

• Save and Preview — to review the entry before finalising
• Save and Create New — to save this entry and immediately start creating another one

Things to Keep in Mind

• The duplicate entry is created as a new, independent entry — any edits made to it will not affect the original
• The date on the duplicated entry will not be pre-filled from the original; it will based on current period
• This feature works only for manual voucher entries and is not available for entries auto-synced from invoices, expenses, or payment records

If you still have questions, reach out to us at care@refrens.com or contact us via chat support for quicker assistance.

Updated on: 07/04/2026