General Payments Settings
How to mark invoices as paid?
Keeping a detailed record of payments is critical for any business. It helps you track the payments received & future receivables, and also helps you in accounting & reporting. The “Mark Paid” feature helps you do that quickly and efficiently. To record a payment received, go to Sales Invoices Go to the invoice for which you have received the payment click on “Mark Paid” as shown below: (https://storage.crisp.chat/users/helpdesk/website/-/a/b/8/8/ab884d8153100800/screenshot-wwwreFeaturedPayment Accounts on Refrens
What Are Payment Accounts? Recording payments for your Invoices & Expenses is not enough. It is also important to keep track of the accounts from which the money comes or goes. That's why we have introduced Payment Accounts. Payment accounts help you easily organize & track all your incoming & outgoing financial transactions in your business. Whether it is cash deposits, withdrawals, employee salaries, reimbursements, or day-to-day expenses, you can organize & track all these transactionsFeaturedHow to mark payment accounts as inactive & restore them?
If you are no longer using a particular bank, employee, or any other payment account, you should mark that account as inactive to avoid mistakenly recording payments in that account. (https://storage.crisp.chat/users/helpdesk/website/bcdb681b918d8800/423a2694-a57f-4c3c-996d-8783b41fv7tsz.png =800x332) Before marking a payments account inactive, do note that - If you mark a bank/employee account (parent account) as inactive, other payment accounts linked with that payment account will also bFeaturedHow to remove payment from the invoice?
Recording payments is a great way to keep track of all the payments you receive/make in an organized manner. However, if you wish to remove the payment recorded on an invoice, you can easily do that with the Remove Payment option. Let’s see how - First, go to the invoice from which you wish to remove the recorded payment. On the preview page, scroll down to the Invoice Payment Records Section. Here, go to “More” and click “Remove” as shown below: (https://storage.crisp.chat/users/hFeaturedCashfree: Merchant Onboarding FAQs
1. What payment modes are supported by Cashfree? Cashfree Payments supports the widest range of payment modes with a single integration. It supports over 180+ payment modes such as Credit and Debit Card (Visa, Mastercard, Rupay, AMEX, Diners), Net Banking of more than 65 banks, Paytm and other wallets, UPI via BHIM UPI, Google Pay, PhonePe, EMI options, buy now pay later, and so on. Cards: All major card networks, namely RuPay, VISA, MasterCard, Amex, Diners Club, and Maestro. NFeaturedHow to apply the Early Pay Discount?
What is an EarlyPay Discount? An EarlyPay Discount is a small percentage discount offered to clients who pay their invoices before the due date. It's an effective incentive that encourages early payments, helping you improve your cash flow, reduce payment delays, and build stronger customer relationships. Let's see how you can enable the EarlyPay discount for your invoices on Refrens: Once you have created and saved an Invoice, you can enable the EarlyPay discount from the invoice previFeatured
Payment Receipts
Recording Client Advances and Reconciling Them Against Future Invoices
Every time you receive advance payments from clients, it is important to send them a Payment Receipt. A Payment Receipt serves as proof that the payment has been made and received. It is also necessary for financial record keeping, taxation, and potential dispute resolution in the future. Let's see how you can create Payment Receipts for Client Advances and reconcile them against future invoices. Recording Client Advances Go to Sidebar Sales Payment ReceiptsFeaturedHow to generate Payment Receipts?
Every time you receive payments from clients, It is important to send them a Payment Receipt. A Payment Receipt serves as proof that the payment has been made and received. It is also necessary for financial record keeping, taxation, and potential dispute resolution in the future. There are two ways to generate these payment receipts automatically on Refrens: From Invoice/ProForma Invoice Dashboard From Payment ReceiptFeaturedEditing Payment Receipts
Making adjustments to payment receipts, such as adding or removing payment details or changing the invoices to be reconciled, is simple. Here’s how to do it: 1) Adding or Removing a Payment Let’s take an example. I have four outstanding invoices from my client “The Modern Industries,” as shown below: (https://storage.crisp.chat/users/helpdesk/website/a96f6807b31c8800/fcce6454-114f-48a0-9dcf-6d4e431haf45f.png =800x410) The client made a lump sum payment of ₹72,000 to settle part oFeaturedHow to Generate Payment Receipts for Lump-Sum Payments Received Against Multiple Invoices?
In case you have received a lump sum payment & want to settle multiple invoices at once, you can do that from the Payment Receipt section in the sidebar. Go to sidebar Sales Payment Receipts Click on "Create Payment Receipt": (https://storage.crisp.chat/users/helpdesk/website/-/a/b/8/8/ab884d8153100800/screenshot-wwwrefrenscom-20250bjkx0n.png =800x277) You will see two options: Payment Receipt & Client Advance. (https://storage.crisp.chat/users/helpdesk/website/1faf7170c67046FeaturedHow to generate Payout Receipts?
What is a Payout Receipt? A payout receipt is a document that acts as proof of payment made by a client to a vendor. It is issued by the client after completing a payment, whether for the purchase of goods, the rendering of services, or other financial transactions. This receipt confirms that the payment has been successfully processed and serves as a record for both parties. Sample Payout Receipt This is a sample payout receipt generated on Refrens: (https://storage.FeaturedHow to Reconcile Invoices Against Advances with TDS Deductions/Transaction Charges?
Received an advance payment (including TDS/Transaction Charges) from a client, and want to reconcile it against an invoice? Let's see how: Firstly, go to the Payment Receipt you created for the Advance Payment you received from the client, and click "Edit": (https://storage.crisp.chat/users/helpdesk/website/-/a/b/8/8/ab884d8153100800/azgotgvt6p73lgfqxsyaiskax61mvu1tkeyuu.png =600x452) On the edit page, go to the Select Unpaid Invoice section select the invoice/s youFeatured
Employee Salaries & Reimbursements
How to create salary accounts & record employee salaries?
With Refrens, you can create & manage employee accounts, record salaries & reimbursements, and other employee expenses with ease! Let’s see how! 1) Creating Salary Accounts There are two ways you can manage employee salaries on Refrens - A) Create different salary accounts for each employee OR B) Create a single salary account to record all employee salaries in one place. (https://storage.crisp.chat/users/helpdesk/website/9909c89974470000/cb0f37f2-809a-4e64-bf2e-22b6dajazyg7FeaturedHow to record employee reimbursements?
If you want to record reimbursements for the expenses paid by your employees, you can easily do that on Refrens. Recording a reimbursement is a two-step process: 1. Record the expenses incurred 2. Record the employee reimbursement For example, let’s, say your employee Ronak went on a business trip and paid the airfare of ₹10,000. Let’s see how you can record this reimbursement for the same. Step 1: Recording the expenses incurred Go to Purchases Purchases & Expenses aFeatured
How to collect payments directly from your invoices with Payment Gateway Integration? (India)
Refrens’ payment Gateway integration with Cashfree Payments helps you collect payments directly from your invoices. (Only for Indian Businesses) This is a simple two-step process to get started: Activating your merchant account Enabling payment collection directly from your invoices If you are getting activated via Refrens, you can also get better rates on the transaction charges from Cashfree. (Reach out to us to learn more about transaction charges.) Let’s see how to set this up…FeaturedHow to show details of payment received on invoices?
Want to show the details of payments you received from your clients on your invoices? Let's see how: Firstly, navigate to the Invoice preview page and go to the “Invoice Payment Record” section. Under this section, you will see a “Show Payments Table in Invoice” toggle: (https://storage.crisp.chat/users/helpdesk/website/-/a/b/8/8/ab884d8153100800/screenshot-wwwrefrenscom-202501nop3x4.png =600x416) Just turn this toggle on to show the payments table on your invoice. This is how thFeatured