Adding a signature to your invoices, quotations, and other accounting documents gives them a more professional and complete look.

In Refrens, you can add two types of signatures to your documents:

1. Simple Signature
2. Digital Signature

This article explains how to add a Simple Signature to your documents.

A simple signature can be uploaded as an image, drawn using the signature pad, or uploaded along with your stamp.

If you want to digitally sign a document using Certified eSign or DSC, refer to these articles:

• How to Add a Digital Signature using Certified eSign
• How to Add a Digital Signature using DSC
• New to digital signatures? Read What They Are, Why They Matter, and Which Type to Use first>

How to Add a Simple Signature

To add a simple signature, go to the invoice or document creation page.

Scroll down to the Signature section, below the total value of the document.

Here, select the signature type as Simple:

Here, you will see two options as highlighted below:

1. Upload a signature
2. Use signature pad

1. Upload a signature

If you want to upload an image of the signature, you can do so by clicking on the ‘Upload Signature’ option.

Now, just select the signature to be uploaded from your system.

And that’s it! Your signature is added to the invoice.

Upload Signature with a Stamp:

If you want to upload your signature with a stamp, you can also do that in the same manner. Just take a picture of your signature with stamp (like the one below), and upload it as a png file from "Upload Signature" option.

2. Use the Signature Pad

If you don’t have your signature image, you can simply click on ‘Use Signature Pad’ to draw your signature as shown below:

Adding Signature Labels

You can also add signature labels such as “Authorised Signatory”, “Designated Signatory”, “Signed on behalf of” etc.

To do so, just click on ‘Add Signature Label’ and edit the text according to your preference.

Once you are done adding all the details to your invoice, click on Save.

The best part? You have to add your signature only once! Refrens will automatically add your signature to the respective accounting documents you create in the future. (you can edit/remove it if you want)

How to Add a Digital Signature

If you want to digitally sign a document using Certified eSign or DSC, refer to these articles:

• How to Add a Digital Signature using Certified eSign
• How to Add a Digital Signature using DSC

If you still have any questions, reach out to us at care@refrens.com or contact us via chat support for quicker assistance.

Updated on: 17/06/2026