How to record journal entries for Salary, Income, and Expenses on a Department /Branch/ Warehouse/ Store basis?

If you have multiple departments, branches, stores, or warehouses, you may want to record entries for Salary, Income, Expenses, etc, separately for each.

You can do that by creating separate Account Groups for each.

Let’s say you want to maintain separate entries for each of your departments as detailed below:

HR Department Salary ( Account Group)

NK Krishna ( Account)

Rohit Sharma ( Account)

Finance Department Salary ( Account Group)

Mohit K ( Account)

Rahul Dave ( Account)

HR Department Expenses ( Account Group)

Stationary Expense ( Account)

Transportation Expense ( Account)

Raw Material Purchase (Account)

Finance Department Expenses ( Account Group)

Stationary Expense ( Account)

Transportation Expense ( Account)

Raw Material Purchase ( Account)

And so on…

For this, start by creating Department-wise account groups with different Account Types:

Once the Account Groups are created, create Accounts linked to these Account Groups.

For example, I have created a Salary Account for Employee A from my HR Department, and linked this Account with the HR Department employee cost Account Group:


Follow the same process to create Account Groups for all your departments, and link the Accounts with respective Account Groups to get started!

That's it! If you still have questions, please drop an email at care@refrens.com OR message us on live chat support for quick assistance!

Learn more about creating Account Groups >

Learn more about creating Accounts >

Learn more about Advanced Accounting on Refrens >

Updated on: 08/04/2025