What Are Additional Charges?

Additional charges let you include extra costs - like shipping, packaging, labor, or service fees - on your invoices, quotations, proforma invoices, credit notes, debit notes, and other documents.

How to Add Additional Charges?

While creating a document, navigate to 'Add Additional Charges':

As you see above, you have two options here:

• Add Charges without Tax (simple extra amount)
• Add Charges with Tax (tax-compliant service charge)

1. Adding Charges without Tax

• For this, select "Without Tax" in "Add Additional Charges":

• Then edit the** Label **as per your preference : e.g., "Shipping Fee", "Handling Charge", etc.

• Then add the charge either as an amount or as a percentage:

That's it! Your Additional Charge without Tax has been added.

2. Adding Charges with Tax

• For this, select "With Tax" in "Add Additional Charges":

• Then select the Service you want to charge for:

Here, you can either select an existing service or create a new one.

Select Existing Service

Here, you can search and choose from existing services in your inventory:

Once selected, you can go to the "Edit" icon to edit the Name, Amount, Tax Rate, Code, Ledger Account, etc. if you need.

Create New Service

If you want to charge for a new service, you can click on "Create New" to proceed:

You will see the following form:

Just fill in:

• Name (e.g., "Labour Charge")
• Amount (e.g., ₹500)
• Tax Rate (%) (e.g., 18%)
• HSN/SAC Code (India) or Product Code (Malaysia)
• Inventory Ledger (optional): Ledger Account to be updated when charges are applied.

Once done, click "Save" to proceed adding it to the document.

That’s it!

In case you still have questions, reach out to us at care@refrens.com or contact us via live chat support for quicker assistance.

Updated on: 29/12/2025