GSTR-1 Reports: How to generate, view, and download?

GSTR-1 is a monthly or quarterly GST return that contains details of outward supplies made by a registered business. It includes sales invoices, credit notes, debit notes, exports, and other outward supply transactions for a selected filing period.

Refrens automatically generates your GSTR-1 report in a ready-to-file format.

You can view the summary, validate your data, and download the report in Excel or JSON format.

Refrens supports Monthly GSTR-1, Quarterly GSTR-1 for QRMP filers, and IFF-aware reports for the first two months of a quarter.

Accessing GSTR-1 Report

Go to sidebar > GST reports > GSTR-1 Sales Report to get started:

Your GSTR-1 summary is automatically generated and updated as you create invoices, credit notes, debit notes, and other GST-related documents in Refrens.

Select the filing period to view the GSTR-1 summary for a specific month or quarter.

Selecting the Filing Period

You can select a filing month to generate your GSTR-1 report.

Based on the selected month and filing preference, Refrens identifies the applicable report type:

• Monthly GSTR-1
• Quarterly GSTR-1
• IFF report for QRMP filers

For monthly filers, the report is generated for the selected calendar month.

For QRMP filers, the report depends on the selected month within the quarter:

• First month of the quarter: IFF-aware report
• Second month of the quarter: IFF-aware report
• Quarter-ending month: Full quarterly GSTR-1 report

Quarter-End GSTR-1 for QRMP Filers

When you generate the full quarterly GSTR-1 report for the quarter-ending month, the system will ask:

Did you file IFF this quarter?

You can select one of the following options:

• None
• First month only
• Second month only
• Both months

This helps system avoid double-counting B2B invoices that were already filed through IFF.

For example, if B2B invoices for April and May were already filed through IFF, system can exclude those B2B rows from the quarter-end GSTR-1 report. Other applicable sections, such as B2C, exports, and non-IFF details, continue to appear in the quarterly report.

Validating GSTR-1 Report

Before downloading your file in Excel/JSON, validate your GSTR 1 data to avoid avoid common filing errors such as missing GSTINs, incorrect GST details, duplicate document numbers, etc.

Just go to your **GSTR 1 Summary **dashboard and click on **'Validate Report.' **Refrens will automatically validate your data for GSTINs, HSN Codes, Client Name, etc. so you can ensure all your data is correct before filing GSTR 1 in the portal.

Once the validation process is complete, you will receive an on-site popup.

Then you can view the results in inbox notifications and check the errors by clicking on 'View Error Report.'

Downloading GSTR-1 Excel or JSON

Go to Download As > Excel/JSON to download the report.

This is what your sample Excel file may look like:

Re-categorizing Invoices

Sometimes, you may want to re-categorize your invoices to a different GSTR-1 category.

For that go to your Invoice Preview Page > Invoice Summary > GST Return Details > GSTR-1 Category > Click "Change":

Filing GSTR-1

There are two ways to file your GSTR-1 report generated from Refrens:

A) With Excel

Once you've downloaded your Excel - you can easily copy and paste the relevant data into the GST Offline Utility Tool to file your GSTR-1 returns. ( Learn how>)

B) With JSON

You can directly upload the JSON file to the GST portal to finish filing.

That's it! If you still have questions, feel free to contact us at care@refrens.com OR drop a message on live chat support for quick assistance!

Updated on: 16/06/2026