Articles on: Taxes & Compliance

GSTR-1 Reports: How to generate, view, and download?

GSTR-1 is the monthly or quarterly return to be filed by regular dealers, the due date of which is the 11th of the subsequent month. This mandatory tax document contains details of all outward supplies i.e. sales transactions of a registered person for a specific period.

Refrens automatically generates your GSTR-1 report in ready-to-file format. Here’s how:

Accessing GSTR-1 Report

Go to sidebar > GST reports > GSTR-1 Sales Report to get started:

The summary report is automatically generated and updated as you create your invoices. Just select your reporting period (Previous Month, Previous Quarter, etc.) to view your GSTR-1 summary:

Once the reporting period is selected, you will be able to view the GSTR-1 summary of that period:

Validating GSTR-1 Report

Before downloading your file in Excel/JSON, validate your GSTR 1 data to avoid avoid common filing errors such as missing GSTINs, incorrect GST details, duplicate document numbers, etc.

Just go to your GSTR 1 Summary dashboard and click on 'Validate Report.' Refrens will automatically validate your data for GSTINs, HSN Codes, Client Name, etc. so you can ensure all your data is correct before filing GSTR 1 in the portal.

Once the validation process is complete, you will receive an on-site popup.

Then you can view the results in inbox notifications and check the errors by clicking on 'View Error Report.'

Downloading GSTR-1 Excel or JSON

Go to Download As > Excel/JSON to download the report.

This is what your sample Excel file may look like:

Re-categorizing Invoices

Sometimes, you may want to re-categorize your invoices to a different GSTR-1 category.

For that go to your Invoice Preview Page > Invoice Summary > GST Return Details > GSTR-1 Category > Click "Change":

Note that any invoices that have been manually categorized will not be auto-categorized in the future. For e.g. If an invoice that was automatically categorized as 4A: B2B is changed manually to Exports, it will not be automatically categorized further upon editing.

Filing GSTR-1

There are two ways to file your GSTR-1 report generated from Refrens:

A) With Excel

Once you've downloaded your Excel - you can easily copy and paste the relevant data into the GST Offline Utility Tool to file your GSTR-1 returns. ( Learn how>)

B) With JSON

You can directly upload the JSON file to the GST portal to finish filing.

That's it! If you still have questions, feel free to contact us at care@refrens.com OR drop a message on live chat support for quick assistance!

Updated on: 01/09/2025

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